Job description

Administrative Assistant Location: Phoenix, AZ 85018 (E. Indian School Rd & 36th St) Pay Rate: $17–$19/hr (DOE) Schedule: Full-Time | Monday–Friday | 9:00 AM – 5:00 PM (30-minute lunch break) About the Role: We are seeking a reliable and detail-oriented Administrative Assistant to join our team in Phoenix. This individual will serve as the primary liaison between our clients and internal staff, ensuring smooth communication, organized workflows, and exceptional service delivery. The ideal candidate is professional, proactive, and thrives in a fast-paced environment with multiple priorities. Key Responsibilities: • Provide administrative support to partners and staff, including managing multiple calendars and scheduling appointments. • Handle incoming calls and client inquiries with professionalism and courtesy. • Serve as the main client liaison—maintaining strong, positive relationships and ensuring communication is clear and timely. • Coordinate project-related activities, track progress, and provide regular updates. • Collect and relay client information to appropriate staff to support accurate and timely project completion. • Maintain and update client account information and status reports. • Perform general office tasks and assist with various administrative duties as needed. Qualifications: • Proficiency in Microsoft Office 365 (Word, Excel, Outlook, Teams). • Experience with QuickBooks, Ultra Tax, and/or Onvio is a plus. • Excellent verbal and written communication skills. • Strong organizational skills with the ability to multitask and prioritize effectively. • Attention to detail and a commitment to maintaining confidentiality. • Prior administrative or office support experience preferred. If you’re a dependable professional who enjoys supporting a team, managing details, and creating positive client experiences — we’d love to hear from you. Please submit your resume to: stacy.herrera@employmentsolutions-ny.com Subject: Accounting Admin

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