Job description

Job Summary: As an Office Systems Administrator, you'll use your organizational expertise, professionalism, and leadership skills to ensure smooth daily operations and support the success of the team. That means overseeing office functions, streamlining administrative processes, system administrator for our Business Management Platform, and providing resources that keep the workplace efficient and productive. You'll also foster clear communication, coordinate projects across departments, and maintain strong relationships with staff, vendors, and partners. By proactively identifying opportunities for improvement and ensuring the office runs seamlessly, you'll create an environment where both the team and the business can thrive. In addition, you’ll support scheduling, HR-related duties such as new hire paperwork and Accounts Receivable. Skills & Responsibilities We look for candidates who have high energy, a passion for automotive performance, great communication skills, the ability to work in teams and are coachable, motivated, and customer-oriented. A college degree is a plus, but not required for this position. Prior experience in the automotive industry is a plus but, again, is not required. Daily Work Duties Include • Admin & Office Support • Email management • Tracking Team Member time off, late arrivals, and lunch breaks • Scheduling meetings • Coordinating facility cleaning • Creating & posting signage • Answering phone • Accounts Receivable • Accounts Payable • Odoo System Administrator • Setting up user accounts • Process & Workflow Management • Support & troubleshooting (contacting customer support when necessary) • Odoo training • Integration & Automation • HR support • New Hire paperwork & welcome gifts • Coordinate Onboarding • Communicating & organizing team events Position Qualifications • Strong Organizational skills and experience coordinating, training, and scheduling. • Excellent written and verbal communication skills • Proficiency with ERP systems (Odoo preferred) or other business management platforms. • Comfortable with basic IT support: user accounts, logins, troubleshooting minor issues. • Strong Microsoft Office / Google Workspace skills (Docs, Sheets, Calendar, Email). • Ability to generate reports, manage workflows, and maintain accurate records. • Coachable, adaptable, and able to thrive in a fast-paced, small-team environment. • Previous experience in customer service, sales, or other related fields • Ability to build rapport with Team Members and Customers • Ability to retain information • Ability to prioritize and handle diverse tasks • Positive and professional demeanor • High School Diploma required. Higher education is encouraged. Preferred Qualifications: • Experience with manufacturing and inventory management software and systems • Experience in manufacturing • Experience in the automotive world • Experience with engineering Salary: • Competitive salary range: $50-$70k Job Type: Full-time Expected hours: 40 per week Benefits: • Employee discount • Paid time off Schedule: • 8 hour shift • Monday-Friday, 8AM-5PM Ability to Commute: Indianapolis, IN 46231 (Required) Work Location: In person Verus Engineering is a small automotive performance business located on the West Side of Indianapolis. We work as a team to create the ultimate customer experience, one part at a time. Our small and strong team is seeking to add an individual who is obsessed with continual improvement, who never settles for ‘good enough’, who displays teamwork, and who drives the ultimate experience for our customers and co-workers. At Verus Engineering, we are known for designing possibilities and delivering dreams! We offer an exciting atmosphere with competitive pay and other unique perks. If you love the world of motorsports, aerodynamics, performance vehicles, and manufacturing, it does not get any better than this! Interested? Please send a resume and cover letter to to be considered for this role. Great careers like this come once in a lifetime; do not let this opportunity pass you by! Job Type: Full-time Pay: $50,000.00 - $70,000.00 per year Benefits: • Employee discount • Paid time off Application Question(s): • The proper fit for our team requires everyone to be considerate of each other. What are some specific examples of how you exercise consideration for others (personally or professionally)? Not how you could, but how you have. Please be detailed with examples of how you have contributed in the past. This is where the best candidates shine. Experience: • Operations management: 3 years (Required) Ability to Commute: • Indianapolis, IN 46231 (Required) Ability to Relocate: • Indianapolis, IN 46231: Relocate before starting work (Preferred) Work Location: In person

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