Job description

American Ancestors is seeking a Database Projects Manager to oversee the acquisition, structuring, indexing, and publication of genealogical databases that enhance our online collections. This role ensures timely, accurate, and engaging content for our members and involves significant collaboration across departments and with external partners. In addition to project management, this person will produce webinars, articles, and other educational materials to support member engagement and database discovery. They will work closely with the Marketing and Communications team to promote new and updated content. This is a full-time, exempt, hybrid position, with regular onsite responsibilities at our beautiful headquarters on Newbury Street in Boston. Why Work with Us? American Ancestors offers an outstanding benefits package including: • Generous paid time off and paid holidays • Medical, dental, and vision insurance • 403(b) retirement plan • AFLAC supplemental benefits • Employee Assistance Program (EAP) • A collaborative, mission-driven work environment Core Areas of Responsibility Relationship Management • Build and maintain relationships with existing and prospective data partners. • Ensure communication and timelines are maintained throughout the publication process. Data Publishing • Evaluate, clean, and structure genealogical data to prepare it for online publication. • Review existing databases to ensure all information is fully and accurately indexed, allowing users to successfully locate relevant genealogical content. • Collaborate with the Director of Database & Search Technology to enhance internal tools and workflows; provide input and suggestions to third-party service providers to improve functionality and efficiency. • Oversee the movement of data from internal servers to cloud-based storage and long-term archival systems. • Supervise and mentor team members responsible for database customer service, user-submitted corrections, and quality assurance. Data Indexing • Oversee the indexing of database collections by managing the Database Services Volunteer Coordinator and a team of 150+ online volunteers, ensuring that the right data is captured and made easily accessible to users. • Manage contracts, timelines, and quality control for third-party indexing vendors. • Assign and prioritize indexing projects to both volunteers and contractors based on project scope, deadlines, and available budget. Additional Responsibilities • Manage all digital database projects, ensuring all phases of the project lifecycle are met on time and within scope. • Use internal tools (e.g., Collections Administration Tool) to publish and update databases. • Write and execute SQL queries using SQL Server Management Studio for troubleshooting and data processing. • Collaborate with developers and user experience teams to optimize database search functionality. • Prepare and deliver internal and external presentations on database search features. • Work extensively with Microsoft Excel to transform and prepare data for publication. Required Skills and Qualifications: • Proficiency with SQL Server and SQL Server Management Studio • Strong analytical and problem-solving skills • Meticulous attention to detail and organizational ability • Excellent communication and customer service skills • Familiarity with Excel, including advanced functions (VBA macros a plus) • Demonstrated interest in genealogy, historical data, or archival work Preferred Skills: • Experience with digital image processing and related tools • Familiarity with scripting languages like Python • Content management system experience (e.g., WordPress, Drupal) • Experience with Photoshop and website or software testing • Knowledge of search engine technologies such as ElasticSearch Education & Experience Bachelors degree in Library Science, History, or a related field or equivalent professional experience. Salary range $80,000-$85,000 To Apply Please submit a cover letter and resume to Michelle Major, Director of Human Resources, at michelle.major@americanancestors.org by 8/15/2025 Please include your last name and Database Projects Manager in the subject line of your email.

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