Job description

The California Prison Industry Authority (CALPIA) is seeking to hire one student assistant for the Management Information System. Under close supervision of the Chief Information Officer, the Student Assistant will provide support to various functional areas, including accounting, contracts, information technology (IT), and general office operations. This position offers hands-on experience in a professional setting and is ideal for a student interested in business administration, public administration, information technology, or related fields. Conditions of Employment This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause. Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department. UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI Student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week’s notice. UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment. Prerequisites Must be a college student attending classes during the regular term (Fall, Spring and Winter, if applicable), at one of the accredited colleges or universities on our affiliation list. To view our current affiliation list please paste the following URL into your browser: http://www.calinterns.org/wp-content/uploads/Affiliation_List.pdf Students must be enrolled in at least: six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students. Students declared major must match the major(s) listed in the job posting. Majors/Fields of Study Computer Science, Computer Engineering, Computer Information Systems, Accounting, Cybersecurity, Information Technology, Management Information Systems Work Schedule F lexible workdays and work hours, Monday – Friday, between 8 AM – 5 PM. The final work schedule will be determined by the supervisor. Additional Work Schedule Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday – Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, and summer). Minimum Qualifications • Familiarity with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and general office technology. • Excellent written and verbal communication skills. • Strong attention to detail and organizational ability. • Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.Professional demeanor and ability to maintain confidentiality. Preferred Qualifications Prior experience in administrative support, contracts, or budgeting (including internships or coursework). Individuals who are, or have been, a dependent child in foster care, a homeless youth or a formerly incarcerated youth as defined by Government Code section 18220 are encouraged to apply and will be given priority. Please note that prior to appointment, individuals claiming preference under one of these categories will be required to furnish documentation establishing their eligibility. Duties and Responsibilities • In a learning capacity incumbent will support the Chief Information Officer (CIO) with daily operational tasks. • This involves scheduling, preparing meeting materials, drafting routine correspondence, conducting basic research, coordinating meetings or events, and handling confidential or sensitive information with professionalism and discretion. • In a learning capacity the incumbent will assist staff with accounting and contract-related tasks. • This includes reviewing and processing accounting documents and invoices, tracking contract deliverables and deadlines, maintaining organized financial records, entering data into financial systems, and supporting the preparation of various reports and documents related to accounting and contracts. • In a learning capacity the incumbent will provide general office administrative support. • Responsibilities in this area include filing, scanning, copying, distributing mail, maintaining office supply inventory, assisting with supply orders, greeting visitors, answering phones, and routing inquiries appropriately. In a learning capacity the incumbent will assist with IT Help Desk functions. The student will help respond to basic IT support requests, such as password resets or software issues, assist in setting up workstations and office equipment, and document IT issues while escalating complex problems to appropriate staff. • Physical Requirements Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers, and scanners with or without reasonable accommodation. Working Conditions Work is performed in an office environment. Application Instructions Please complete all fields of the employment application. Include your educational history in the “Educational Experience” section and any employment history in the “Employment Experience” section of our application. In addition to your resume, please upload the following documents: • Cover Letter • Transcripts (all transcripts, official or unofficial must be from an accredited/affiliated college. Foreign transcripts must be evaluated.) Apply by: 6/21/2025 Federal Workers, California Welcomes You! Work for California The California Prison Industry Authority (CALPIA) is a self-supporting state agency that provides productive work opportunities and job skills to incarcerated individuals to reduce recidivism and increase public and prison safety. California Prison Industry Authority Recruitment Video In the event of a medical state of emergency CALPIA will follow Public Health Orders issued by the California Department of Public Health (CDPH) and issue departmental directives which may include guidance from California Department of Corrections and Rehabilitation and California Correctional Healthcare Services. Watch this success story to see how jobs with CALPIA contribute the success of incarcerated individuals and reducing the recidivism rates. CALPIA Graduation at California Men's Colony » CALPIA Website

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