Job description

Our Civil Engineering and Survey & Geospatial Teams in Tucson, AZ has an opportunity for a talented Project Administrator. Explore this opportunity with Psomas and apply today! About being our Project Administrator As a Project Administrator, you will utilize your expertise to assist a fast-paced professional team with contract administration, project support and general administrative duties. Responsibility Highlights for our Project Administrator • Assist with the development of proposals, contract documents and/or change orders; maintain proposal tracking logs • Assist with the review and execution of contract documents • Assist project team in completing project start-up documentation after reviewing contract for billing information and other client requirements • Acquire insurance certificates and other documentation required by clients • Prepare subcontracts as required, coordinate with subconsultants regarding contracting and invoicing • Review, track, and code subconsultant invoices ensuring they meet contract requirements and are within budget • Assist project managers with tracking project budgets and project costs • Assist with billing review, coordinate with accounting regarding any special invoicing requirements • Assist project team with accounts receivable, including follow-up with both internal managers and clients • Participate in meetings including weekly production meetings and team financial meetings • General administrative duties as needed including travel arrangements, licensing/certification renewals, expense tracking, document proofreading, obtaining encroachment permits, etc. • Assist with invoicing and related tasks • Develop and maintain positive working relationships with clients, subconsultants and internal staff Minimum Qualifications to be our Project Administrator • 3+ years Administrative Experience in a Professional Environment • Intermediate to Advanced Proficiency in Microsoft Excel • Proficient in Microsoft Office Suite (Excel, Word, Outlook, Teams, and PowerPoint) • Ability to read, analyze and interpret data, reports and information of a specialized and technical nature • Highly organized, detail oriented and ability to follow through and complete assigned tasks Preferred Qualifications for our Project Administrator • Prior experience within the Land Survey, Engineering, Construction (AEC) Industry • Associate or bachelor's Degree • Working knowledge of Bluebeam and/or Deltek Vision software • Project accounting background Highlighted Benefits for our Project Administrator Enjoy hybrid and flexible work schedules, an inclusive benefit package providing medical, dental, and vision coverage for employee and qualifying family members, a 401(k) with immediate vested company match and an Employee Stock Ownership Plan that is 100% paid by Psomas! • A competitive salary! • 8 Paid Holidays & 3 Weeks of PTO • Career pathing, training + professional development Strong History + Bright Future As a 100% employee owned company serving clients throughout the western U.S for over 78 years, Psomas is proud to be an award winning consulting firm with over 750 employees. Our talented team have an array of skills ranging from construction management, civil engineering, transportation planning, environmental, landscape architecture and urban design, and surveying and geospatial services. We strive for excellence, and welcome candidates of all identities, backgrounds, and perspectives to help us continue evolving as an inclusive, employee first culture. Together, we foster a collaborative work environment, promote teamwork, and provide many opportunities for professional growth and advancement. We are looking for team members that are excited to contribute to our projects and make a positive difference in our local community. We're a fun, rewarding place to work! We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law.

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