Job description

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together. Role Description: Arcadis is seeking a detail-oriented and initiative-taking Third-Party Administrator to support utility coordination and administrative functions on the California High-Speed Rail project. This position plays a key role in managing utility submittals, task orders, invoicing, reporting, and coordination with internal and external stakeholders. The ideal candidate is highly organized, responsive, and experienced in navigating complex infrastructure project environments. Must be able to work onsite in Selma, CA Role Accountabilities: Administrative & Team Support • Assist utility managers and project leadership with third-party coordination efforts. • Train and support new team members across the PCM. Utility Submittals & Task Order Management • Maintain submittal tracking systems, calendars, and logs. • Compile, review, and route submittals and comments to meet contractual timelines. • Coordinate with DB Document Control to resolve submission issues. • Prepare and track task orders from initiation through full execution, including routing for approvals and partial execution by DB. Scope Conformance & Notices to Owner (NTOs) • Route and track scope conformances; maintain funding balances and status logs. • Review and track NTOs, coordinate revisions with DB, and support monthly NTO reporting meetings. Invoicing & Financial Coordination • Oversee PG&E contractor invoicing processes. • Lead monthly financial review meetings with TRC Finance, DFJV, and PCM to address discrepancies and prevent deductions. Reporting, Forecasting & Data Coordination • Compile monthly status reports and ad hoc data for PCM and HSR management. • Lead Confidence Report coordination and serve as key point of contact for related inquiries. • Support forecasting and tracking of utility relocation and design submittals, coordinating meetings and correspondence as needed. • Assist in projecting construction completion for relocations and reconciling forecasts with the Revised Baseline Schedule. Technology & Tools Implementation • Lead rollout of Power BI tools for the Third Party team, liaising with Arcadis app developers and utilities leadership to ensure accurate data fields and functionality. Required Qualifications: • 3+ years of experience in construction administration, utilities coordination, or infrastructure support roles. • Proficient in Microsoft Office Suite; experience with SharePoint and Power BI preferred. • Excellent communication, organization, and multitasking skills. • Experience supporting design-build or large public infrastructure projects preferred. Why Arcadis? We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together. You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you. Together, we can create a lasting legacy. Join Arcadis. Create a Legacy. Our Commitment to Equality, Diversity, Inclusion & Belonging We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law. Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is $100,000 - $140,000. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location. #CAHSR #Mobility-ANA-Jobs #Construction

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