Job description

Administrative Assistant / Reception This position requires a professional, articulate and polished candidate. Experience in an Office Administrative position for minimum 1 year is required. Responsibilities of the Position: • Act as a liaison between the principal and staff, clients, vendors. • Management of MS Outlook Calendar and schedule for the principal and office. • Management of extensive, complex and constantly evolving schedule. • Arrange, prepare and confirm personal and professional appointments using Outlook Calendar. • Anticipate scheduling conflicts and provide solutions. • Assist admin staff with various administrative duties such as updating directories, faxing, copying, sending/mailing packages or correspondences and tracking when necessary, proof-reading and filing. • Assist with special projects, office socials as needed. • Manage all messenger service processes and setup. • Package/delivery distribution and management. • Keep track of 'to-dos' and determining the means to ensure their completion. • Handle tasks with varying degrees of priority proactively, expeditiously, and thoroughly, including recapitulation (keeping management abreast of progress, if necessary, and completion). • Prioritize conflicting needs. • Assist with expenses/petty cash excel spreadsheets. • Organizing principal's expenses. • Assist with principal's time sheets. • Running errands, both personal and office as needed. • Coordinate trouble shooting with IT consultant. • Open Office at 9 am. • Greet Visitors and answer phones. • Help maintain cleanliness and organization of Principal office and all calls, packages, and outgoing items for Principal. • Coordinate Principal meal schedule. • Maintaining pantry area, keeping it neat and orderly (coffee, drinks, stocked supplies, etc). Skills: • Knowledge of the Architectural Design & Construction industries is preferred. • Microsoft Suite (excel, word, outlook etc), proficiency. • Excellent English language communication and interface skills. • Good writing and editing skills. • Ability to work calmly under pressure, and meet tight deadlines. Job Type: Full-time Pay: $16.50 - $30.00 per hour Benefits: • 401(k) • Flexible spending account • Health insurance • Paid time off Work Location: In person

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