Job description

Job Description Position Title Department Reports to School Bid Team Coordinator Sales Senior VP of Sales Employment Status FLSA Status Effective Date Temporary Full-Time Part-Time • Non-Exempt Exempt Position Summary The School Bid Coordinator is responsible for supporting sales in the K-12 education market through successful bidding, contract management, inventory management, trade spend, order taking and customer relationship development Essential Duties and Responsibilities Bid Management & Sales • Coordinate bid sales team and take bid orders. • Attend all Parish Bid Openings. • Monitor awarded contracts to ensure pricing, product availability, and delivery commitments are met. • Monitor and forecast the parish Meal Plan calendars. Cross Departmental Coordination • Collaborate with purchasing, operations, and customer service teams to ensure contract commitments are met. • Work with trade marketing to ensure promotional programs are fully utilized, inputted, and billed. • Partner with purchasing, manufacturers and brokers to secure bid item specification inclusion and product support. Customer Relationship Management • Build and maintain strong relationships with school nutrition directors, purchasing departments, and cafeteria managers. • Conduct regular in-person and virtual meetings to review product offerings, menu solutions, and service performance. • Serve as the primary point of contact for all school account needs, including product issues, substitutions, and delivery concerns. • Partner with school districts to understand menu needs, product preferences, and budget requirements. • Represent the company at school nutrition conferences, trade shows, and industry events. Collaboration & Reporting • Work closely with procurement, operations, and customer service teams to ensure seamless order fulfillment. • Provide sales reports, bid tracking updates with recommended actions. • Partner with purchasing, manufacturers and brokers to secure bid item specification inclusion and product support. Performance Metrics: • Team performance and development. • Customer satisfaction. • Bid win rate and year over year retention of awarded contracts. Minimum Qualifications (Knowledge, Skills, and Abilities) • Minimum 3–5 years of sales experience in food service distribution, preferably in the K-12 or institutional segment. • Excellent communication, problem solving and negotiation skills. • Proficient in Microsoft Excel, Target or applicable ERP systems. • Highly organized with strong attention to detail and deadlines. • Physical Demands and Work Environment • Prolonged periods sitting at a desk, working on a computer, and walking in our warehouse. • Must be able to lift up to 10 pounds at times, if needed S&W Wholesale Foods LLC is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.

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