Job description

Description The Transaction Administrator will work closely with the VP of Office Leasing. In this multifaceted position, the candidate will be involved in multiple directives including administrative task, organizational management, transaction coordination, and marketing endeavors. This role is also critical in bridging our leasing team with our in-house legal, design, construction, finance, accounting, and property management teams to move deals along to full execution and be an integral point of contact for these departments when inquiries and assistance are requested. The Transaction Coordinator is people-oriented, energetic individual with a sincere interest in the commercial real estate industry and the legacy behind family-owned real estate firm. ESSENTIAL DUTIES AND RESPONSIBILITIES: LEASING • Work with the leasing team to compile and comprehend deal terms for legal to generate lease documents, including generating proposals and lease requests. • Work with legal on deal terms negotiated in proposals to generate lease documents. • Input deals into the VTS system, request budgets, work letters, exhibits, etc. and send for approvals. • Monitor deal activity and update lease requests accordingly. • Review proposals, lease documents and commission agreements before sending them to brokers and tenants. • Generate commission agreements for execution. • Work with in-house departments (legal, design, accounting, construction, property management, etc.) to compile information and help with their requests. MARKETING • Monitor lease space availability and update CoStar, VTS Market and availability spreadsheet accordingly. • Develop and maintain a tenant database to track progress/historical data. • Place marketing boards in vacant spaces and communicate with the property managers if spaces need attention. • Assist with the opening of suites and coordinate tours to ensure prospects have access to the spaces. • Walk properties and vacancies to become familiar with the MetroNational properties. • Attend marketing meetings & work on marketing projects. • Create marketing brochures and other materials to showcase various in-house presentations. ACCOUNTING • Process commission and test-fit and various invoices. Monitor progress in the Nexus accounts pay system. • Process corporate credit card and vendor receipts. • Generate quarterly variance reports & budgets. ADDITIIONAL • Other duties as assigned by manager or required of the role Requirements EDUCATION AND REQUIRED EXPERIENCE: • College degree and/or 2+ years of related experience; a combination of business-related coursework and lease administrative experience. • Commercial real estate leasing background is encouraged. • Texas Real Estate Sales Agent (or Broker) License is preferred (or applicant should have equivalent in-house experience). SKILLS, QUALIFICATIONS, AND OTHER REQUIREMENTS: • Must be a motivated, people oriented individual able to work with multiple personality types. • Ability to overcome communication differences to maintain effectiveness and relationships. • Ability to effectively present information and respond to questions from groups of managers and clients. • Must be able to understand and communicate effectively with tenants, vendors, clients, and employees. • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. • Ability to solve practical problems and utilize commercial real estate terminology and practices. • Must be able to quickly determine what is necessary and relevant in all situations. • Excellent at forging trusting and respect-based relationships with coworkers and is equally worthy of earning coworker’s trust and respect. • High desire to learn and be receptive of teaching received. • Proficient in the use of personal computers and Microsoft applications including Outlook, Word, Excel, PowerPoint, and Adobe Acrobat as well as real estate technologies and applications. • Must quickly learn procedures and new skills in a proficient manner with minimal teaching and reinforcement. • Ability to multi-task and thrive in a high volume and fast paced environment. • Attention to detail is paramount to success in this role. • Naturally organized, with a strong compunction to drive processed and follow through to completion. CORE COMPETENCIES: • Team Oriented: The ability to work effectively with others and to add value within the dynamics of the Company’s group endeavor. Tangible behaviors include trust, healthy conflict, active commitment, peer-to-peer accountability and a focus on the results. Establish healthy and respectful working relationships with all shareholders and customers sharing knowledge and support, contributing to team goals, and collaborating to solve problems. • Legacy Mindset: Thinks long-term, protects organizational heritage, and contributes to a lasting impact. • Transparency: Demonstrates openness in communication and decision-making; fosters trust across the organization. • Communication Skills: Effective communication skills include professionalism, active listening, adaptability, and collaboration. • Problem Solving: Ability to accurately analyze situations and reach productive decisions based on informed judgment that relies on knowledge, experience, facts and data. • Initiative: Ability to proactively identify and address customer needs, anticipate potential issues, and take action to resolve problems within the framework of the Company’s processes and procedures; demonstrates a willingness to go above and beyond standard duties to ensure positive experience. • Accountability: Accepts responsibility for own actions and decisions and demonstrates commitment to accomplish work in an ethical, efficient and cost-effective manner. CORE VALUE BASED COMPETENCIES: Integrity • Acts with honesty and ethical judgment, even under pressure • Accepts responsibility for actions and communicates transparently • Upholds professional and organizational standards in all interactions Trust • Builds strong, respectful relationships across all levels • Demonstrates consistency, reliability, and follow-through • Maintains confidentiality and handles sensitive information with care Impact • Takes initiative to drive meaningful, results-oriented work • Aligns personal goals with organizational priorities • Influences and inspires others to contribute to shared success Legacy • Honors the Company’s history and values in decision-making • Acts as a steward of culture while planning for the future • Mentors others and contributes to long-term organizational success PHYSICAL DEMANDS: Requires sufficient personal mobility and physical reflexes, to permit the employee to function in a general office environment and accomplish tasks and duties at outlined above. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. About Metronational MetroNational is a private, family-owned real estate investment, development, and management company located in Houston whose core interest is the Memorial City mixed-use development. The cornerstones of its business philosophy are teamwork, loyalty, integrity, and professionalism, which have led to winning several awards: • Houston Chronicle Top Work Places • Houston Business Journal Healthiest Employers • Houston Business Journal Best Places To Work • Cigna Well-Being Award • American Heart Association Fit-Friendly Worksite • Mother-Friendly Worksite

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