Job description

Working Title: Systems & Reporting Specialist/State Prog Admin Sr Job Class: State Program Administrator Senior Agency: Children Youth & Families Dept • Job ID: 87038 • Location: St. Paul • Telework Eligible: Yes • Full/Part Time: Full-Time • Regular/Temporary: Unlimited • Who May Apply: Open to all qualified job seekers. This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 7/2/25. Please note that to be considered a bidder, you must be a permanent non-probationary DCYF employee in the same job classification as the position. • Date Posted: 06/25/2025 • Closing Date: 07/09/2025 • Hiring Agency/Seniority Unit: Children Youth & Families Dept / DCYF Central Office MAPE • Division/Unit: DCYF/Child Support Division • Work Shift: Day Shift • Work Hours: 8:00 am - 4:30 pm • Days of Work: Monday - Friday • Travel Required: No • Salary Range: $27.84 - $40.82 / hourly; $58,129 - $85,232 / annually • Classified Status: Classified • Bargaining Unit/Union: 214 - MN Assoc of Professional Empl/MAPE • FLSA Status: Nonexempt • Designated in Connect 700 Program for Applicants with Disabilities: Yes The Department of Children, Youth, and Families is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DCYF does not participate in E-Verify. The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. In the 2023 legislative session, the Governor’s Office, Minnesota legislature, and leaders for children and families worked in partnership to pass legislation establishing the Department of Children, Youth, and Families (DCYF) to create a sustainable, public face for children’s issues in state government. This new cabinet-level agency brings together programs centered on children and families, including child care and early learning, child support, child safety and permanency, economic support and food assistance, and youth opportunity. Formerly a part of the Department of Human Services, the new Department of Children, Youth, and Families (DCYF) Agency became effective on July 1, 2024. • **Employees may generally telework up to 50% of their scheduled workdays in a month. Employees that live 50 miles or more from their permanent/principal work location and live within the State or a county bordering the State may telework more than 50% with approval. *** The Systems & Reporting Specialist is responsible for performing a variety of business-related functions associated with the Child Support Division (CSD) to support the mission and objectives of the division and delivery of high-quality child support services. These responsibilities are an integral part of a cooperative and coordinated team effort within the CSD Operations unit. This involves performing complex reporting functions for varied quarterly and annual reports on the IV-D program required by the state and federal government and helping to develop and maintain tools to support operational and project work across program lines and support all aspects of the child support program as CSD develops and improves child support program policies, procedures, and processes. These responsibilities also include reporting, tracking, and communicating across the division and DCYF, and require positive, effective, and professional communication and collaboration skills. Responsibilities include: • Prepare the division’s State and Federal quarterly and annual reports that track program and financial performance. • Provide Division Operations Unit within the Child Support Division with operations support as it pertains to entering information for tracking purposes in the grant management system. • Provide technical and analytical expertise and support, expertise and consultation on the use of collaborative tools such as SharePoint (or similar document management solution), Roll Call Leave Requests, Help Desk Call Center tracking tools and record retention division processes for the management team so that their program planning, operations, and decision making can be carried out with maximum effectiveness, efficiency and service to the public. • Administer SharePoint or similar document management solution site collection for CSD and provide SharePoint expertise and support to all CSD staff and their collaborative use of the tool. • Help maintain and improve the Child Support Manual that supports county users with relevant and up to date user information and documentation on policy and guidelines for all IV-D services • Serve on Division work groups, projects or committees as assigned and Serve as a member of the Division Operations Unit and participate in official team functions to promote the smooth functioning of the team. Minimum Qualifications • To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month, day and year for each job held.** Two (2) years of professional experience with federal reporting. Experience must demonstrate the following: • Knowledge of software collaboration tools (SharePoint) to provide leadership in the design, administration and implementation of such systems • Experience with data entry for sensitive data, contracts and grants • Experience providing support and assistance to various internal and external partners using Microsoft Suite, Outlook and SharePoint and other system • Experience with software such as Business Objects, Excel, and Access • Collecting and analyzing data from multiple sources for the purpose of responding to requests for data and information • Receiving and processing requests for data and information, including sensitive and/or confidential information • Variety of experiences working effectively with others from different backgrounds and cultures Preferred Qualifications • Advanced experience with using Microsoft Office Suite, specifically SharePoint or similar document solution. • Extensive technical knowledge of the state and/or federal reporting processes. • Knowledge and experience utilizing Statewide Integrated Financial Tools (SWIFT). • Communication and interpersonal skills sufficient to work effectively in a team environment, and with internal and external customers. Additional Requirements REFERENCE/BACKGROUND CHECKS – DCYF will conduct reference checks to verify job-related credentials and a criminal background check prior to appointment. How To Apply Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers. Contact If you have questions about the position, contact Dominique Jones at Dominique.jones@state.mn.us. To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Anny Xiong at anny.xiong@state.mn.us. If you are an individual with a disability and need an ADA accommodation for an interview, you may contact the Department of Human Services’ ADA Coordinator at 651-431-4945 or DHS_ADA@state.mn.us for assistance. About Children Youth & Families Dept Together, we’re working to advance equitable outcomes for children, youth, and families through transformative, partnership-driven policies, programs, and practices. Working together to improve the state we love. What do Minnesota's State employees have in common? • A sense of purpose in their work • Connection with their coworkers and communities • Opportunities for personal and professional growth Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well. Your benefits may include: • Paid vacation and sick leave • 12 paid holidays each year • Low-cost medical, dental, vision, and prescription drug plans • Fertility care, including IVF • Diabetes care • Dental and orthodontic care for adults and children • 6 weeks paid leave for parents of newborn or newly adopted children • Pension plan that provides income when you retire (after working at least three years) • Employer paid life insurance to provide support for your family in the event of death • Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury • Tax-free expense accounts for health, dental, and dependent care • Resources that provide support and promote physical, emotional, social, and financial well-being Support to help you reach your career goals: • Training, classes, and professional development • Tuition reimbursement • Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov) Employee Assistance Program (EAP) for work/life support: • A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance • Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues • Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota. EQUAL OPPORTUNITY EMPLOYERS Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law. Applicants With Disabilities Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.

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