Job description

Overview Position will be supporting the needs of the attorneys within a single practice group at a large law firm. Responsibilities • Partner with business leaders and their teams to understand Business strategy, products, processes, and systems, and to support the day-to-day operations of your department • Gain an understanding of key business initiatives and anticipate the future needs of their team. Based on independent knowledge and understanding, draft agendas, presentations, and meeting materials as requested. • Collaborate with other Business Services Associates and functional areas (Travel, Finance, IT, Contract Administration, etc) to identify opportunities to streamline workflows, to prioritize key business activities, and develop solutions • Develop and maintain strong, credible relationships across business units and deliver business results • Respond to changing situations and encourage and help others to do the same • Manage conflicting priorities and be comfortable in a fast paced environment • Independently resolve moderately complex problems and issues under general supervision using appropriate judgment, discretion, and knowledge • Manage all operational detail and issues independently-take ownership for completion • Assist in complex project coordination and support departmental initiatives • Manage complicated business calendars in Outlook • Maintain confidential records and files • Prepare agendas, presentations, handouts, and other written materials for distribution at meetings • Manage meetings with internal and external customers (scheduling, meeting invites, prepare agendas and collect and distribute materials for meetings, assist in writing meeting minutes, etc) • Manage complex travel schedules-both domestic and international. Completes expense reports Qualifications • Minimum of 2+ years of experience working in a fast paced, Corporate environment • Bachelor’s degree preferred (not required) • Experience working in the pharmaceutical industry preferred • Proactive and Strategic thinker • Able to make independent and high quality decisions • Strong business acumen (know all aspects of the company and business including the various programs and personnel to ensure efficient operations) • Tech savvy, computer skills • Exceptional oral and written communications skills • Flexible schedule and ability to work late hours if needed due to project demands • Highly organized • A high level of proficiency with the Microsoft Office suite, especially PowerPoint and Excel expertise • Hardworking and dedicated; hands on • Demonstrates professional judgment • Familiarity with HR concepts, practices and procedures • Strong decision-making ability based on company policy; able to work with minimal supervision. • Demonstrated skills and competencies in assessment, problem solving and practices/policies administration. • Ability to manage multiple projects and priorities • Excellent project management experience a must • Excellent interdepartmental skills to manage interaction with all levels of internal staff and outside contacts • Curious: you must be able to get to know the company and the employee. • Creative: innovative and proactive, need to anticipate employee needs and be prepared for every challenge. • Competent: effectively and efficiently manage a vast array of departments and services. • Courteous; kind, understanding, even-tempered and diplomatic. • Confident; ability to make decisions and prioritize. You will have to demonstrate an intimate understanding of the company and services and gain the trust of the employee. • Charismatic: ability to inspire, and make believable that whatever the need or problem is, you can handle it. What We Offer: • An opportunity to join an established team and be part of a successful and proven global organization! • A competitive compensation program! • Large Company Benefits: Medical/Dental/Vision/401K with a competitive company match! • Employee discounts on Canon products & vendor discount programs for employees! • World-Class Training & Career Development Programs! Come Join Our Team! Job Type: Full-time Pay: $28.56 per hour Expected hours: 40 per week Benefits: • 401(k) • 401(k) matching • Dental insurance • Flexible schedule • Health insurance • Paid time off • Referral program • Vision insurance Schedule: • 8 hour shift • Monday to Friday Application Question(s): • Are you available to work on weekdays from 8:00 AM to 5:00 PM CST + potential overtimes if needed? Education: • High school or equivalent (Required) Experience: • Legal administrative: 2 years (Required) • Project management: 2 years (Required) • Microsoft Office: 2 years (Required) • Scanning large quantities of documents: 2 years (Required) Work Location: In person

Requirements