Job description

Why Join Ford AV? At Ford AV, we don’t just deliver technology—we create extraordinary experiences. As a trusted leader in the AV industry for over 50 years, we partner with top companies, universities, and government agencies to design and implement cutting-edge audiovisual solutions. When you join Ford AV, you’ll be part of a team that values innovation, collaboration, and growth. We offer: • Ongoing Industry Training to keep your skills sharp and your career moving forward. • Comprehensive Benefits PTO & Major Holidays, Health & Life Insurance, 401k Matching, Discretionary Profit Sharing • Career Advancement Opportunities in an industry-leading company. • A Collaborative Culture where ideas thrive, and successes are celebrated. Description Are you a proactive, detail-oriented individual who thrives on variety and organization? As a Division Support Administrator at Ford AV, you'll play a key role in keeping the division running smoothly—from administrative coordination and sales support to inventory tracking and light accounting duties. No two days—or divisions—are the same. You’ll report directly to the Division Manager and have the autonomy to prioritize your responsibilities and take ownership of your work. This is a great opportunity for someone who enjoys being the go-to problem solver and thrives in a fast-paced, dynamic environment. What You’ll Do Administrative Support • Make daily bank deposits and track collections • Answer phones, take messages, and provide general office support • Enter daily time logs and coordinate pre-employment assessments • Manage new hire and termination paperwork • Submit employee reimbursements • Coordinate facility maintenance and assist with event planning Inventory Control • Receive, ship, and track inventory; investigate discrepancies • Conduct audits and inspections; perform equipment scan procedures Sales Support • Prepare sales proposals and assist with documentation • Track sales orders and manage incoming sales leads • Process daily transactions accurately and efficiently What We’re Looking For • Strong verbal and written communication skills • Proficiency in typing, 10-key, and Microsoft Office (Excel, Word, Outlook) • Professional demeanor and ability to interact with all levels of staff • Experience in administrative roles like Administrative Assistant or Office Manager (preferred) • Familiarity with basic accounting and inventory processes (preferred) • Highly organized, self-motivated, and adaptable in a changing environment Ready to Apply? Take the next step in your career and join a team that values your skills and expertise. Click the link to apply today: www.fordav.com/careers. Drug-Free Workplace Ford is committed to maintaining a drug-free workplace and, therefore, all employees are subject to drug testing. Moreover, pre-employment, random, reasonable suspicion and/or post-accident drug testing may be conducted in accordance with company policy and all applicable laws to ensure a safe and healthy work environment. All applicants for this position tentatively selected for employment at Ford are subject to pre-employment drug testing and a final offer of employment is contingent upon a negative drug test result.EOE/AA/M/F/D/V. Physical Requirements The physical requirements of this role play a pivotal role in ensuring job performance and success. The employee will be engaged in extended periods of sitting while operating a wide range of office equipment. While the work primarily involves sedentary tasks, there may be occasions that call for standing, walking, reaching, talking, hearing, and move objects weighing up to 20 pounds. It is essential for employees to possess proficiency in utilizing standard office tools like computers, printers, and telephones. Furthermore, adequate manual dexterity and eyesight are necessary to effectively handle tasks involving reading, writing, interpreting, and managing paperwork with precision and efficiency. In a typical office setting, the employee will communicate and engage with minimal exposure to excessive noise or adverse environmental conditions. Although the role mainly takes place indoors, there might be occasional exposure to outdoor elements such as heat, cold and environmental elements. Company DescriptionFord Audio Video (Ford AV) is a premier AV integrator specializing in the design, installation, and service of sound, audio-video, network infrastructure, and security systems for industries including business, education, healthcare, government, entertainment, and more. Founded in 1973, Ford AV operates nationwide with over 550 employees and offices in major U.S. cities. We deliver enterprise-level solutions for environments like stadiums, airports, corporate offices, healthcare facilities, and houses of worship, with expertise in digital signage, video walls, sound systems, videoconferencing, and intricate lighting systems for performance halls. Recognized as one of the top AV integrators in the country, Ford AV has completed some of the largest and most complex projects for clients such as ExxonMobil, AT&T, Apple, and the U.S. House of Representatives. Our digital systems, managed by custom software developed by in-house engineers, are known for their reliability and performance. Ford AV has also designed and installed critical systems for telecommunication providers and military command centers, making us a trusted partner for high-stakes projects across the globe. Learn more about our work on our company page under Ford AV Projects.

Requirements