Job description

Job Description I. Position Summary: The Senior Sponsored Awards Administrator will be responsible for both Central Office and Departmental level Research Administration. The Administrator will coordinate and provide a wide range of pre-award and post-award services for the Hinda and Arthur Marcus Institute for Aging Research. II. Core Competencies • Initiative: Willingly seizes or creates opportunities to improve current & future administrative performance. • Organizational Know-how-understands and uses formal structure, important relationships and culture within HSL and with external customers to accomplish work objectives and outcomes. • Teamwork and Collaboration: Works effectively within a team, group and across the organization and accomplishes tasks and desired results while behaving constructively as opposed to separately and competitively. • Time Management: Ability to prioritize and manage multiple deadlines and the related communications required to keep stakeholders informed III. Position Responsibilities • Perform Pre-award functions such as assisting Principal Investigators in completion of grant applications, including budget development, administrative sections, collecting materials from collaborators, and obtaining institutional review/approval. • Perform post-award functions such as allocation of research labor costs across funding sources consistent with level of research effort and approves purchase requisitions. Uses institutional resources to maintain department records of grant awards and agreements. • Work with investigators to develop annual research/clinical trial budgets; reconciles monthly expenses to budget; forecasts over/under expenditures and provides regular status reports to the Principal Investigator. Performs other financial analysis as needed for sponsored and non-sponsored awards. • Ensure timely renewal of grant and subcontract agreements in collaboration with subaward team and/or orderly closeout of completed sponsored activities. • Attend external training to keep skills current and knowledge up-to-date on sponsor regulations, and emerging technologies. • Other duties include collaboration with subaward team to support preparation of agreements, and drafting of other research-related documents (billing agreements, etc.). This position will use a high degree of judgment and problem-solving skills to communicate and apply all appropriate policies and procedures throughout the sponsored project life cycle. • Contribute to the implementation of Institutional wide procedures and policies, both financial and operational as it relates to sponsored awards management and research administration. IV. Qualifications • Bachelor’s Degree and 7 or more years of experience in sponsored research administration or related experience required. Preferable in an academic setting. • A demonstrated understanding of federal policies and cost principles in order to ensure the proper stewardship of sponsored funds. • Strong communication skills in order to effectively manage conflicting views or issues to mediate fair solutions. • Advanced proficiency with Microsoft Office and database applications. • Ability to independently seek out answers from the appropriate federal compliance and regulatory resource(s) and/or the hospital technical expert(s). • The ideal candidate is self-directed, can prioritize duties and meet multiple deadlines independently with minimal supervision, while using a high degree of judgment, and handle complex and confidential information with discretion. Remote Type Hybrid Hebrew SeniorLife is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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