Job description

Executive Assistant & Communications Administrator Charlotte, North Carolina Jones Networking is recruiting for an Executive Assistant & Communications Administrator to join a thriving association management company in Charlotte, NC. The ideal candidate is a detail-oriented and tech-savvy administrative professional with strong communication skills, who thrives in fast-paced environments, is comfortable juggling multiple responsibilities—from coordinating meetings to managing websites and email campaigns—and enjoys supporting mission-driven teams and events. The company offers excellent benefits, a hybrid working schedule and great company culture. Executive Assistant & Communications Administrator Responsibilities: - Provide day-to-day administrative assistance to the President, including calendar coordination, note-taking, and meeting logistics. - Prepare for and support onsite logistics at board meetings and client events. - Accurately record and distribute professional meeting minutes in a timely manner. - Draft and distribute member communications, newsletters, and announcements using tools such as Constant Contact or Real Magnet. - Update and maintain website content via WordPress (no coding required). - Manage contact lists, email distribution schedules, and communication records. - Maintain accurate member data, including registrations and renewals, within the association management system (NetForum). - Compile and track membership statistics and event participation data for reporting. - Provide general office support and assist with file management for assigned clients. - Serve as a backup for other Member Services Associates as needed. - Attend client meetings and events, providing onsite support as required. Executive Assistant & Communications Administrator Requirements: - Strong education and experience in administrative, association, or non-profit roles preferred. - Proficiency with Microsoft Office365 (Outlook, Excel, SharePoint, Teams). - Experience with web, basic design and email systems (WordPress, Constant Contact, Real Magnet, Canva). - Familiarity with database management; NetForum experience a plus. - Self-motivated, proactive, and eager to learn. - Strong organizational and prioritization skills with sharp attention to detail. - Excellent written and verbal communication skills. - Ability to collaborate in a team environment and manage time effectively. - Comfortable standing or walking for extended periods at events. - Capable of performing under pressure and managing multiple tasks. - Flexible and resourceful, especially in fast-paced environments. - Willingness to travel locally for client meetings and events. Executive Assistant & Communications Administrator Salary & Benefits: - Salary is commensurate on experience - Health, Dental & Vision Insurance - ST & LT Disability - Life Insurance Policy - Excellent PTO - Hybrid Working Schedule

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