Job description

Job Title – Site Administrator EfW Waste Incinerator. Location: Haylers End Energy Recovery Plant, Malvern, Worcestershire. Reports To: Plant Manager. Job Type: Full-Time | Permanent. Hours: 37.5 hours. About the Role: We are seeking a proactive and detail-oriented Administrative Support Person to join our team at a modern Energy-from-Waste (EfW) facility. This role is essential in ensuring the smooth day-to-day running of administrative operations, supporting site management, compliance, and coordination across departments. Key Responsibilities • General Administration: • Manage incoming and outgoing communications (emails, calls, post). • Maintain accurate records, logs, and filing systems (digital and paper-based). • Provide facility management support to wider team • Prepare reports, presentations, and documentation as required. • Operational Support: • Assist with scheduling and coordination of site activities, meetings, and training. • Support procurement processes including raising purchase orders and tracking deliveries. • Liaise with contractors, suppliers, and regulatory bodies as needed. • HR & Payroll Support: • Maintain staff records including attendance, training, and certifications. • Collating timesheet information in readiness for payroll • Support onboarding of new employees and contractors. • Finance & Invoicing: • Bookkeeping support using Xero • Purchase invoice processing • Sales invoicing • Assist with expense tracking and budget monitoring. Qualifications & Experience • Previous experience in an administrative role, ideally within industrial, waste management, or energy sectors. • Strong IT skills including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). • Excellent organisational and communication skills. • Ability to work independently and as part of a team. • Ability to multitask effectively as this is a pivotal support role to the Plant Manager and wider team • Familiarity with compliance and health & safety documentation is desirable. Desirable Attributes • Experience with ERP systems or document management platforms. • Understanding of EfW operations or environmental regulations. • A proactive approach to problem-solving and continuous improvement. Benefits • Competitive salary, bonus scheme and pension • Opportunities for training and career development • Supportive team environment • On-site parking and facilities Job Types: Full-time, Permanent Pay: £24,500.00 per year Benefits: • Company pension • On-site parking Language: • English (preferred) Work Location: In person Reference ID: MALVADMIN1

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